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Always Appoint a Moderator in Large Meetings Designate a moderator to watch the participants panel closely and to monitor chat, video and audio. Be sure the moderator is familiar with procedures for removing disruptive participants and for locking the room to prevent their return.

A moderator should be watchful for guests who are using their video camera and microphones. In a large meeting with many participants, disruptive video participants may be near the bottom of the row of video users. This is good because they may not be seen by most participants, but it is potentially problematic if others see the disruption before the moderator can remove the user.

Moderators should scroll down the list of video users as the meeting is in progress so they are aware of any disruptive activity. Meeting Passwords Set a strong password for all meetings and webinars.

While this may not always be an option, for sensitive meetings it is highly recommended. While scheduling a meeting, under Meeting Options check Require Meeting Password, then create a strong password.

Make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols.

Participants will be asked for this password in order to join your meeting. The password will be included in your invitation. See Zoom’s Join Before Host help page for more information. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start the meeting, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.

Consider assigning an Alternative Host instead. It is still possible for a meeting to start without you the host even with Join Before Host disabled if you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf. When that person joins a meeting before you, the meeting will start and they will be made the host.

After you join, the role of host can be reassigned to you. Scheduling Zoom Meetings Using Outlook If you add a Zoom meeting to your calendar or create a Zoom meeting in your calendar using the Zoom Outlook Plug-in, the calendar entry may include the Zoom meeting password.

If you have set up your calendar so that it is open for colleagues to view the details of your meetings, this can expose the password to anyone who views your calendar.

Your Zoom account can have as many meetings as you want, but only one active meeting at a time. Be mindful of scheduling overlapping Zoom meetings on your account, as the later meeting will not be available until the earlier meeting completes. Yes, an Outlook add-in is available for ease of scheduling. View our Comparison of Zoom and Microsoft Teams for a breakdown of features, use cases, and recommendations. Zoom Meeting and Zoom Webinar platforms offer similar features and functionality, but have some key differences.

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. The host can also unmute the attendees. For more detail and a comparison of feature, visit the Zoom comparison guide.

Yes, all Zoom meetings can be recorded locally on your computer. Recordings saved to your computer will be stored there until you take action to move or delete them. You will receive an email notification seven days prior to their expiration. Be sure to keep your zoom client up to date to take advantage of the latest features. You will be notified of any updates and prompted to install. Who can use Zoom? Back Top.

 
 

Can you start your zoom meeting early – none:. Zoom Security Features: Reduce the Odds of Zoombombing

 

Links on Android Authority may earn us a commission. Learn more. Zoom is all the rage these days. It allows people to stay connected with their colleagues while working from home due to the COVID virus. Some steps might be different depending on your device and software. You can select an image or video and set it as your background with just a few clicks.

I had a little fun with it and made a screenshot above , so you can see what it looks like in action. We suggest that you set a virtual background before joining a meeting.

Want to look your best for that important meeting? Zoom has you covered. The tool offers a feature called Touch Up My Appearance , which is a filter that smooths out your skin.

You can try it out as well as set it up before joining a meeting. It only takes a few clicks to get the job done. Also: How to look your best for webcam meetings. However, keep in mind that only a meeting host can use this feature. Related: The best USB microphones. Changing your name is a breeze, and it might actually be fun for those less casual meetings.

It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page.

If there are more people in a meeting, you can click on the arrow to move to the next page. Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting. When giving a presentation with Zoom, you often have to share your screen.

The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share.

Luckily, Zoom has a solution. Also read: How to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open. When you join a meeting, do you want your mic and camera to be turned on or off by default?

I keep mine off and only turn them on when needed. This prevents any possible background noise coming from my end because of my neighbors mowing their lawns or cars passing by.

Whenever you want to speak, you can signal it to the host by raising your hand virtually. The host will then give you the floor to talk or ask questions. This is a great feature that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do it to the cloud. Recording to the cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later on.

There are plenty of other options. You might like one of those alternatives better. Next: Not sold on Zoom? These are the best alternatives.

Zoom Meetings: 10 tips and tricks you should know about Level up your Zoom game. By Mitja Rutnik. Zoom tips and tricks. Use a virtual background Touch up my appearance Mute someone Rename yourself Turn on gallery view. Use a Zoom virtual background. Step-by-step instructions: Open the Zoom app on your PC. Click the gear icon under your profile image. Select the Virtual Background option. Make yourself prettier. Select the Video option. Check the box next to Touch up my appearance.

Step-by-step instructions: Join or start a meeting. Click the Manage participants button in the taskbar. Click the Mute button that shows up. Step-by-step instructions: Enter a meeting. Click on the Participants button. Hover the cursor over your name. Click on More. Hit Rename. Type the new name in. Select Rename. Turn on gallery view. Select the View button in the top-right corner of the screen.

Select Gallery. Also read: How to help others set up Zoom remotely Hide non-video participants. Click the Video option. Check the box next to Hide non-video participants. Only share a part of your screen. Click the Share Screen option in the taskbar. Click the Advanced tab up top.

Select the Portion of Screen option and click Share. Resize the green window to your liking. Check the box next to Turn off my video when joining meetings. Click the Audio option. Check the box next to Mute my microphone when joining a meeting. Raise your hand. Step-by-step instructions: Join a meeting. Click on the Reactions button.

Select Raise Hand. More: The most common Zoom issues and how to fix them Record a Zoom meeting to the cloud. Step-by-step instructions: Join a meeting, or create one.

Click the Record button in the taskbar. Select the Record to the cloud option. Click Stop recording at the end of a meeting. Visit the Recordings page to see and share a recording.

 

Zoom issues and how to fix them – Android Authority.

 

Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. The host can also unmute the attendees. For more detail and a comparison of feature, visit the Zoom comparison guide. Yes, all Zoom meetings can be recorded locally on your computer. Recordings saved to your computer will be stored there until you take action to move or delete them.

You will receive an email notification seven days prior to their expiration. Be sure to keep your zoom client up to date to take advantage of the latest features. You will be notified of any updates and prompted to install.

Who can use Zoom? Back Top. Who can help me learn to use Zoom? Can I integrate Zoom with my Blackboard Learn courses? How many meetings can I schedule on my account at once? How long are meetings on my account available? Can I schedule Zoom meetings directly from Outlook? Is there a way to connect to video conferencing solutions outside of the University?

In a large meeting with many participants, disruptive video participants may be near the bottom of the row of video users. This is good because they may not be seen by most participants, but it is potentially problematic if others see the disruption before the moderator can remove the user. Moderators should scroll down the list of video users as the meeting is in progress so they are aware of any disruptive activity.

Meeting Passwords Set a strong password for all meetings and webinars. While this may not always be an option, for sensitive meetings it is highly recommended. While scheduling a meeting, under Meeting Options check Require Meeting Password, then create a strong password. Make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols.

Participants will be asked for this password in order to join your meeting. The password will be included in your invitation. See Zoom’s Join Before Host help page for more information. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start the meeting, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.

Consider assigning an Alternative Host instead. It is still possible for a meeting to start without you the host even with Join Before Host disabled if you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf.

When that person joins a meeting before you, the meeting will start and they will be made the host. After you join, the role of host can be reassigned to you. Scheduling Zoom Meetings Using Outlook If you add a Zoom meeting to your calendar or create a Zoom meeting in your calendar using the Zoom Outlook Plug-in, the calendar entry may include the Zoom meeting password. If you have set up your calendar so that it is open for colleagues to view the details of your meetings, this can expose the password to anyone who views your calendar.

Make the calendar entry private or edit the entry to remove the password. Remove a Participant from a Zoom Meeting or Webinar If you have already begun a session and find an unwanted attendee has joined: If the Participants panel is not visible, select Manage Participants at the bottom of the Zoom window. Next to the person you want to remove, select More.