How to schedule a Zoom Webinar – Technology Support Center – Knowledge Base

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By navigating on the Owl Labs website, you agree to our use of cookies during your browsing experience. Learn More. Due to the unique combination of the COVID pandemic forcing people to gather at a distance if they want to gather at all , and the advancements of modern video conferencing technology , we have arrived in the golden age of virtual events.

When planning your virtual event, the first step is to choose a trusted video conferencing platform on which to host your speakers, panelists, and attendees. If you are planning to host a large, lecture-style event that is open to the public, hosting a webinar on Zoom is one of your best options. In order to host a webinar on Zoom , there are a few prerequisites you need to check off. The first prerequisite is to purchase a webinar plan from Zoom.

During the process of buying your webinar plan you will have the option to choose a plan that hosts , , 1,, 3,, 5,, or 10, view-only attendees. While this decision is early in your webinar planning stage, it is essential that you choose the plan that fits your intended audience. After selecting your webinar plan, you are all set up to buy your webinar license, schedule your event, and begin registering attendees.

To purchase your webinar license, log into your accounts billing page. Regardless of size, all webinar licenses include:. When you are scheduling your Zoom webinar, you will have the option to either require attendees to register before the event or to have your event be public without registration.

Scheduling a webinar without requiring attendees to register will grant attendees the opportunity to join your webinar spontaneously, without signing up beforehand.

They will simply be required to enter their name and email address to join. Scheduling a webinar with registration will require your attendees to fill out a form with their name, email address, and other information before they receive the link to your webinar. Benefits of requiring registration to your webinar include:.

When you choose to require your attendees to preregister for your webinar, you have the option to automatically approve all registrants or to manually approve them. Additionally, the webinar host can turn on or off registration at any time and regardless of registration being required, attendees will still be required to enter their names and email addresses before joining the event.

When you choose to automatically approve your registrants, they will receive an automated and customizable confirmation email upon registration.

When you choose to manually approve each registrant, they will receive said email if they have been accepted by the host to attend the webinar. Once they have been approved to attend the webinar, the email registrants receive will include all of the event details as well as the Zoom login information for the event. At the time of the event, attendees simply have to follow the webinar link provided by the confirmation email. When you choose to use Zoom for your virtual event, the first thing you have to decide is if the event is better suited to be a Zoom Meeting or a Zoom webinar.

While Zoom is a trusted video conferencing platform regardless of which form your virtual event takes, your decision will set the atmosphere and tone for your event and its capabilities. To determine how you want your virtual event to look and feel for your panelists and attendees, weigh the benefits of Zoom Meeting and Zoom webinars to determine which is the best choice for you.

Source: Zoom. When using the Zoom client, click on the Meetings tab. Find the appropriate webinar and click Start. If you previously added the webinar to your calendar, log into your Zoom account and click on the Calendar Reminder link that is displayed. Before you begin planning your Zoom webinar, you may have some questions about the process of executing your virtual event. No, at this time you are unable to host a webinar on Zoom for free.

To host a Zoom webinar you are required to purchase an annual webinar license. The cost of webinar license scale depending on how many attendees you would like to host at your webinars.

Panelists are attendees of your webinar with full participation abilities including screen sharing, annotation, and sending videos. You can include up to panelists including yourself as the host in your webinar, and at any time during the webinar you can promote an attendee to panelist status. Attendees are view-only participants in your webinar, their webinar experience is controlled solely by the host. If your webinar registration, the host will need to share the registration form link prior to the event.

If your webinar does not require pre registration, the host will need to share the join link. Now that you have purchased your webinar license, scheduled your webinar, and invited all of your panelists and attendees it is time for your Zoom webinar!

Happy Zooming! To learn how to successfully execute your next Zoom webinar, follow our how to guide. Benefits of requiring registration to your webinar include: Having the option to automatically or manually approve hopeful attendees The opportunity to customize your registration questions to gather additional information from attendees Edit the pre and post-webinar emails Use various URLs to track where your registrants are finding you Customize your registration page How attendees can register for Zoom webinars When you choose to require your attendees to preregister for your webinar, you have the option to automatically approve all registrants or to manually approve them.

What is the difference between a Zoom Meeting and a Zoom Webinar? When you are ready, you have three choices on how you can start your webinar. Sign in to your account in the Zoom web portal and click webinars. Scroll to the appropriate webinar and click Start. Once you click Start your panelists and attendees will be able to join your webinar. Source: Zoom When using the Zoom client, click on the Meetings tab. Source: Zoom If you previously added the webinar to your calendar, log into your Zoom account and click on the Calendar Reminder link that is displayed.

Zoom Webinar FAQs Before you begin planning your Zoom webinar, you may have some questions about the process of executing your virtual event. Can you host a webinar on Zoom for free? How do I host a Zoom webinar with panelists? To invite attendees: Before your webinar, sign in to the Zoom web portal and click webinars.

Click the topic of the webinar you would like to add panelists to. Enter the name and email address of your invitee. Click Add Another Panelist to invite more people to attend your webinar as panelists. How do I invite attendees to register? There are three ways to invite attendees to register for your webinar: Copy the webinar link URL and share via email, social media, your website, or anywhere else you see fit.

Choose to Copy the invitation created by Zoom and send it out to your potential attendees. Choose to Email the invitation created by Zoom to receive a copy and then forward the invitation to potential attendees.

 
 

Zoom webinars – – University of Queensland.

 
Connecting Zoom to your Mobilize dashboard · Go to on “Connect Zoom account.” · This will take you to a Zoom page. Sign in to the Zoom web portal. · Click Webinars. You will be able to see the list of scheduled webinars here. · Select Schedule A Webinar.

 

– Differences between your Zoom Pro and a Webinar account – Learning Technology Services

 

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