Zoom privacy risks: The video chat app could be sharing more information than you think – CNET

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Step Study Tradition Study Women. Step Study, Tradition Study, Women. Ha mais do que podemos listar aqui. Meeting Virtually. A second solution is to temporarily disable your anti-virus. Again, these steps will vary if you use a third-party program as protection.

On Windows, the default anti-virus is provided by Windows Security. Once done, try to access the Zoom meeting again. Windows should automatically turn your virus protection back on after a while, but it’s best to double-check. If you get an error that XmppDll. To resolve this, you should manually install the latest version of Zoom, which you can do via the Download Center.

This is a package that installs some necessary components that Zoom, and many other applications, require. To grab the necessary file, go to the Microsoft Download Center.

Select your language, click Download , open the EXE file, and follow the instructions that display. The full message you will receive is “There is no disk in the drive. Please insert a disk into the drive. Despite the error, you don’t need to insert anything anywhere.

This occurs because Zoom is looking for a file path that doesn’t exist. Alternatively, you might see error code during installation. This means that Zoom can’t overwrite an existing file due to a running process. Now, you just need to reinstall Zoom. You can get the latest version from the Zoom Download Center. First, check that you have enough disk space. Look at how much space you have left on the drive where you are installing Zoom.

If it’s in the red, with only megabytes remaining, it’s time for a tidy up. Here’s how to clean Windows If that’s not the problem, try updating Zoom via the Download Center , rather than the program itself.

If necessary, replace C with the drive you have Zoom installed on. Then click OK. In the folder that opens, you should see a file called installer. Attach this to a ticket on the Zoom Support site for further assistance.

This error can happen during installation and is caused either by incorrect permissions or a driver conflict. First, you need to run the Zoom installer as an administrator. If you’re trying to update via the program itself, grab the installer from the Zoom Download Center instead. Right-click the EXE file and choose Run as administrator.

Then follow the standard installation process. If you still get the error, it’s a driver problem.

 
 

How to Keep Uninvited Guests Out of Your Zoom Meeting – Zoom Blog.

 

Zoom is a great program for video conferences. That is, providing it works. If you need to join a scheduled meeting, the last thing you want is to encounter a problem or error code.

That’s why we’re here to help you. We’re going to list the most common Zoom errors and tell you how to fix them. The most common Zoom issue is being unable to connect to a meeting.

Though the Zoom client itself may load fine, you will encounter the problem when clicking a join link or after entering your meeting ID and password. This manifests itself with many error codes: , , , , , , , , , , , , , , , , , and The first step is to allow Zoom through your firewall.

The exact steps for this will depend on what firewall you use. On Windows, the default firewall is provided by Windows Security. If this doesn’t work, you should temporarily disable the firewall entirely. Just remember to reverse this after the Zoom call. A second solution is to temporarily disable your anti-virus. Again, these steps will vary if you use a third-party program as protection.

On Windows, the default anti-virus is provided by Windows Security. Once done, try to access the Zoom meeting again. Windows should automatically turn your virus protection back on after a while, but it’s best to double-check. If you get an error that XmppDll. To resolve this, you should manually install the latest version of Zoom, which you can do via the Download Center.

This is a package that installs some necessary components that Zoom, and many other applications, require. To grab the necessary file, go to the Microsoft Download Center.

Select your language, click Download , open the EXE file, and follow the instructions that display. The full message you will receive is “There is no disk in the drive. Please insert a disk into the drive. Despite the error, you don’t need to insert anything anywhere. This occurs because Zoom is looking for a file path that doesn’t exist. Alternatively, you might see error code during installation.

This means that Zoom can’t overwrite an existing file due to a running process. Now, you just need to reinstall Zoom. You can get the latest version from the Zoom Download Center.

First, check that you have enough disk space. Look at how much space you have left on the drive where you are installing Zoom. If it’s in the red, with only megabytes remaining, it’s time for a tidy up. Here’s how to clean Windows If that’s not the problem, try updating Zoom via the Download Center , rather than the program itself. If necessary, replace C with the drive you have Zoom installed on.

Then click OK. In the folder that opens, you should see a file called installer. Attach this to a ticket on the Zoom Support site for further assistance.

This error can happen during installation and is caused either by incorrect permissions or a driver conflict. First, you need to run the Zoom installer as an administrator.

If you’re trying to update via the program itself, grab the installer from the Zoom Download Center instead. Right-click the EXE file and choose Run as administrator. Then follow the standard installation process. If you still get the error, it’s a driver problem. You can use Windows Update to check for driver updates:. If no updates are found, that doesn’t necessarily mean your drivers are the most recent version. You should visit your manufacturer’s website to grab the latest files.

If you need more help, see our guide on how to find and replace drivers. It you see this, it means that you have not been granted the correct license to join the webinar. Alternatively, the host’s webinar license could be expired. The host needs to visit Zoom User Management as an account owner or admin.

Here they can grant you the correct permissions to join the webinar, or find out how to renew their webinar license if applicable. Hopefully you now have Zoom up and running. If not, visit the Zoom support site for more resources and contact information. Now it’s time to discover all the fun potential of Zoom, like hosting a quiz night or watching Netflix with friends. Can’t Connect to Zoom The most common Zoom issue is being unable to connect to a meeting.

Configure Your Firewall The first step is to allow Zoom through your firewall. Do a system search for Windows Security and open the app.

Click Allow an app through the firewall. Click Change settings. Click OK. What’s New in Vivaldi 5. Editable Toolbars and More. May Sale!

 

Use Zoom to support your course | Teach Anywhere.

 

Zoom also includes built-in support for calling in to a meeting over telephone. Instructions are provided below based on the error code received.

If you need additional assistance accessing Zoom inside Canvas, fill out the eLearning Academic Technology Support form. This code appears because you either have a free basic zoom account or a UA systems account and must transfer your account to UAB eLearning in order to access Zoom in Canvas.

This error appears because you do not have a Zoom account or because you do not have your uab. If the email listed in the error message is your uab. By default, Zoom will notify you if someone has clicked the link to join your meeting before you have started it. This can be useful, if you have forgotten you had a scheduled meeting or you are using Zoom for office hours. It is possible that the user clicked on the link early by accident.

If you do not know the user, it is possible that they typed in your meeting ID by mistake trying to get into another meeting. How do I schedule a meeting? You can schedule a Zoom meeting through various methods:. Visit this Zoom Guide for more information on reoccurring meetings. This will make it so that each course sees the meeting in their Canvas shell through the Zoom tab and there are two separate scheduled meetings, but in the backend they tie to the same meeting so all will be able to join at the same time.

Please Note: This option is not available if you choose to make the meeting reoccurring, so you will need to schedule each desired meeting individually. You can schedule one meeting outside of Canvas at uab. You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc.

If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates.

This brings all the students into one course shell, where you can schedule just one Zoom meeting for all students as well as provide content, assignments, etc. Request your courses be cross-listed on the eLearning Canvas Request webpage.

Please Note: Crosslistings should be done before the semester begins and cannot be done after students have made submissions in any of the course shells. Registration can be used to make a public facing meeting more secure. You can set registration to manual or automatic approval.

You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails. Visit this Zoom Guide for more information on registration. Join before host allows attendees to join the meeting before the host joins or when the host cannot attend the meeting.

If you select join before host , then the participants can join the meeting before the host joins or without the host. If you do not select join before host, the participants will see a pop up dialog that says “The meeting is waiting for the host to join. To allow join before host, click this option when scheduling a meeting or edit an already scheduled meeting and select this option. By default a meeting cannot begin until the host starts the meeting. Adding someone as an alternative host allows this person to start the meeting in the absence of the original host.

Many users confuse co-host and alternative host. The main use of an alternate host is so that they can start the meeting in the absence of the main host. The main use of co-host is so that someone else can manage participants, etc. Anyone can be a co-host once in the meeting regardless of their account type. Learn more about selecting someone as a co-host. Students are given a basic account that is limited to 40 minute meetings by default. If students still need a pro account because they are a TA, they can fill out the UA system account request form.

Students requesting a licensed pro account will be required to provide contact information for their supervisor instructor so that their reason can be confirmed. There are times when an administrative assistant may need to schedule meetings for another person. There are three options for how to do this, shown below. Users can give other individuals permissions to schedule meetings for them. This allows a user to schedule a meeting and choose who this meeting is being scheduling for Me or other user.

If you choose to schedule a meeting for another user, it will actually schedule the meeting in their account. This means that person can start the meeting without you being present and any recordings will be in their account, not yours. If you choose to join the meeting you scheduled for another user, you will automatically be a co-host who can help manage participants. See below for how to assign scheduling privileges. The user that wants to give the permission for someone to schedule for them should follow these instructions:.

If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there. If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message.

Once completed, see these instructions for how to schedule meetings for other people. You can also put someone as alternative host for your meeting. This allows them to start the meeting on your behalf, but the meeting is still in your account.

This allows the recordings of meetings to remain in your account; however, you are unable to have a separate meeting while these meetings are going on. See the FAQ question “What is an alternative host and why will it not let me add someone?

This allows anyone who has the join link to start the meeting. There are definite limitations on this when using Waiting Room or wanting the meeting to be recorded, but is a quick fix if the meeting is about to happen and you cannot join.

Meetings scheduled outside of Canvas can be imported into a Canvas course. Follow the directions below. This allows this meeting to be used repeatedly at any time with the join link and other settings staying the same.

How many people can join my meetings? Instructors are provided an account that allows up to participants. Yes, with Zoom you have the ability to share your audio, webcam, and computer screen. You can share your screen, pull up your slides full screen, and present like you would in class. Your students are seeing what you see on your screen and hearing you talk over them. How to share your screen. It is best to schedule your Zoom meeting in the Zoom tab in Canvas. If you scheduled a meeting outside of Canvas, you can either share the meeting link in a Canvas announcement module or import that meeting into Zoom tab in Canvas.

Students do not have to be provided the Zoom join link if you schedule your meeting inside of Canvas, but anyone outside of Canvas will need to be provided the join link or invitation to your Zoom meeting so they can join. You do not have to do anything special to allow someone in a meeting to share their screen. The default settings of Zoom allows any attendee in your meeting to share their screen, webcam, and audio.

Note: If the host is sharing their screen, it will not let an attendee share their screen. All you have to do is stop sharing your screen and then they can. Co-host are people you allow to have similar features as you, meaning they can manage participants. Note: You do not have to make someone a co-host to share their screen or present.

All attendees have this ability by default. You can make anyone in your meeting a co-host once the meeting has begun. Yes, the host and attendees can draw, highlight, stamp, and place arrows or a laser on a virtual whiteboard or whatever is shared on the screen such as a PowerPoint. Yes, there is a polling feature that is turned on by default. It is best to create your polls beforehand.

You can create up to 10 sets of 25 polls. Your options are single choice or multiple choice questions. When you present a poll, you can see the results privately and then choose to share the results to all in the meeting. You can also run a report at the end to show what everyone answered.

Learn more about managing attendees. Breakout rooms are a feature that is enabled by default in the toolbar of Zoom. It allows you to break your total attendees into separate Zoom sessions for an amount of time.

The groups can be made manually or automatically on the fly. Once you send everyone into a breakout room, the host and co-host can pop in to one breakout room at a time to see how things are going or to assist students. Note: Breakout rooms are not included in the Zoom cloud recording. Students placed in the breakout room can record the breakout room session locally to their device.

Breakout Rooms can be created once in a meeting. You can have Zoom randomly assign students into a desired amount of rooms or you can manually assign which participants are in each room.

Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas. If you choose to use this feature, please follow the instructions below. When your students join, it will pair them with the emails you pre-assigned.

If you see anyone left over not assigned, you can assign them to a room manually. Learn more about breakout rooms. Virtual background is a feature that can replace your background behind you when sharing your webcam with a static image or video. Not all computers meet the required technical specifications to use this feature.

You would simple start this meeting, continue working on your computer, and would hear the doorbell when a student enters so that you can attend to their questions. This will allow everyone from multiple classes to join into the same meeting. Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom.

See more information on sharing your screen. When choosing to share your screen there are two checkboxes at the bottom you should consider enabling.

If you have already started sharing your screen you can find these option in the 3 dots More button the toolbar. Private chat means a participant of a Zoom meeting can chat privately with another participant without the host knowing. Right now Hosts are the only ones that can privately chat with a participant. Participants can only chat with everyone in the room or the host. This allows private chat for all future meetings you schedule and host.

Attendance in a Zoom meeting is accessible as a Usage Report. A Zoom Usage Report displays how many and who attended the meeting. Learn more about Pulling Zoom reports. Additionall, instructors can also pull reports from Zoom in Canvas if the meeting was scheduled there. Is Zoom secure? Can an unwanted user join my meeting? Any user that has the join link to your Meeting can join in. Avoid publicly posting your meeting link, especially your personal meeting room link.

Other security measures are shown below. When a Zoom meeting is recorded, your students will see a consent to be recorded message. The location of your recordings depends on how the meeting was scheduled.

Cloud recordings are usually available within a few hours of the end of the Zoom meeting in the following locations:. The recordings section of the Zoom web portal allows you to and Panopto Course Videos both allows you to delete, edit, view manage recordings and chat not private chat , manage availability and allow download, but Panopto Course Videos is managable by the entire course staff, not just the scheduler.

Students will consent to a quarterly download agreement before being able to access Panopto or Zoom so should you want to make recordings downloadable, you may but we recommend you enable downloads in Panopto. You can find a list of participants and their email in the Zoom web portal under Reports , if you scroll to the far right of your meeting, and click the number of participants.

Mini-explanation: You can present a slide presentation to further explain a topic that was only touched upon in class or if several students ask the same question.

Sessions can be recorded and shared for later viewing. Zoom meetings accommodate up to concurrent attendees so you can host online review sessions leading up to a midterm or exam or an entire lecture. Before starting the review session, we advise muting all remote students and asking a TA to monitor questions in chat.

You can also create private breakout rooms for smaller group discussion. Be sure to record the session and share it for students to view later. Stanford University link is external. Use Zoom to support your course. On this page: 1. Determine where to schedule your Zoom Meeting from 2. Change your Zoom settings 3. Decide if you need help during your meeting 4. Schedule meeting 5.

To granularly control all attendees joining your Zoom meeting, the Zoom Waiting Room feature requires all attendees to be allowed access by the host before joining the meeting. This may be difficult to manage for meetings with a large number of participants.

Zooming through Breakout Rooms. Using Polls in Zoom meetings. Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Any breach of the Macquarie University Policy Guidelines on electronic harassment may constitute misconduct or serious misconduct. Macquarie University is committed to building a safe and supportive campus for everyone — including online.

Students and staff can seek support and report issues about wellbeing, inappropriate behaviour or misconduct to the Student Care and Reporting Network. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student. Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom. The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default. The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list. Lock Meeting : Locks the meeting, keeping new participants from joining the meeting.

Allow Participants to : Enable or disable the following features for all participants. Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting. Remove Participant : Allows the removal of a participant from a meeting.

The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings. Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants.

Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit. This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings.

Some settings are required to be configured within your Zoom account. This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct. Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration.

We recommend that it be used for smaller scale groups such as tutorials and seminars. Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.

You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself.

Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student. Consider having students first say their name before sharing or asking a question.

You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard.

Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak. Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom.

It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur. This recurring meeting can either be set in the Zoom application or on macquarie.

It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.

Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors. Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation.

Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud. Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course.

To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings.

You can also use the web portal to customize your profile. This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar. When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.

This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place. In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings.

You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links.

This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting. If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link.

Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image. Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins.

Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature. There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants. How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version?

How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication.

You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more.

To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete. To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings.

Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat. Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings.

Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing? Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens.

Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content. Scroll down to the In Meeting Advanced section. Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups. Decide if you want to allow participants to replace their background with a Virtual background.